The data might surprise you. Studies show that 80% of sales require 5-12 follow-up touches, but 44% of salespeople give up after just one attempt. That's why your competitors are losing deals.

Here's the key: It's not about volume, it's about value. Exhibitor Follow Up Pro doesn't send 12 identical "just checking in" emails. Each message is strategically designed to provide value, answer questions, and move the conversation forward. We use a mix of SMS, email, and even AI-powered conversations that feel natural and helpful—not pushy.

And here's the best part: people who aren't interested will simply stop responding. The system is smart enough to recognize disengagement and automatically reduce frequency or stop altogether. You're not "bothering" anyone—you're staying top-of-mind with people who want to hear from you, while your competitors are forgotten.

Think of it this way: Would you rather send 12 valuable touches and close the deal, or send 1-2 touches and lose to someone who stayed in the conversation?

Our standard onboarding timeline is 4 weeks before your first show. This ensures everything is properly configured, tested, and optimized for maximum results.

Here's what happens during onboarding:

Discovery & Setup: We conduct a comprehensive onboarding call, connect your tools, and configure your account with your branding and messaging.

Technical Configuration: We set up SMS A2P registration (required for reliable text delivery) and begin email warmup to ensure your messages land in inboxes, not spam folders.

Testing & Training: We run test leads through the system, train your team, and make final adjustments based on your feedback.

Need it faster? We offer optional Priority Rapid Onboarding for urgent situations. With this option, we can have you operational in as little as one week—though we cannot guarantee full SMS A2P registration or complete email warmup in that compressed timeframe. This means your initial campaigns may have slightly lower deliverability until those processes complete in the background.

Our recommendation: Give us the full 4 weeks. The technical setup (especially SMS compliance and email reputation) is critical to your success. Rushing it can hurt your results. Plan ahead, and you'll hit the ground running at your next show with a system that's fully optimized and ready to convert.

Absolutely not. Exhibitor Follow Up Pro is designed for trade show exhibitors, not software engineers.

When your lead scans a QR code Exhibitor Follow Up Pro takes over. Everything is point-and-click. No coding, no complex configurations, no technical jargon.

Here's what your typical workflow looks like:

At the booth: Leads scan a QR code, you scan a badge with your phone or you scan their business card.

System takes over: Automated follow-up starts instantly—you don't touch anything

Monitor results: Check your dashboard to see who's engaging and who's ready to buy

Our clients range from technophobes to systems developers, and they all use the same simple interface. If you ever get stuck, our support team is there to help.

Bottom line: If you can use your smartphone, you can use Exhibitor Follow Up Pro.

The short answer is: Exhibitor Follow Up Pro works with your CRM, not instead of it.

Think of it this way:

Your CRM is where you manage your entire sales pipeline, track long-term relationships, and store customer data. If you need a CRM, we can help you with that too. We have one of the most powerful CRM platforms on the market.

Exhibitor Follow Up Pro is your trade show specialist—it's laser-focused on capturing leads at the booth and automating the critical first 5-12 touches that happen in the days and weeks after the show.

And the best part? Exhibitor Follow Up Pro integrates seamlessly with most major CRMs (Salesforce, HubSpot, GoHighLevel Pipedrive, and more). Every lead, every interaction, every booking flows directly into your existing system. You get the best of both worlds: specialized trade show automation and your familiar CRM workflow.

Talk to us about customized solutions, geared towards exhibitors who only do one show, or just a few. 

Even if you only do one show per year, the ROI is undeniable. If Exhibitor Follow Up Pro helps you close just one extra deal, it pays for itself many times over.

And here's the best part: we handle the integration for you during onboarding. You don't need to figure out APIs or technical configurations. Our team sets everything up so your leads flow seamlessly from the booth to your CRM to your calendar—all automatically.

Bottom line: Exhibitor Follow Up Pro enhances your existing tech stack, it doesn't replace it. You keep using the tools you love, and we make them work better together.

That's exactly the mindset Shane Serra had.

Shane ran a successful boat sales company for 15 years. He exhibited at 4 major shows every year and closed an average of 20 deals per show at $50,000 each. By any measure, he was crushing it. His manual follow-up process worked. He was profitable. Life was good.

But here's what he didn't realize: he was leaving $800,000 on the table every single year.

When Shane saw how Exhibitor Follow Up Pro works, he did the math. The leads that went cold during his 30-40 hours of manual data entry. The warm prospects who never got followed up with because his team was focused on "hot" leads. The deals that slipped through the cracks because follow-up happened 3-5 days after the show instead of 5 minutes after the conversation.

Shane estimated he could have closed just 4 additional deals per show—a conservative 20% increase. That's $800,000 in annual revenue he never captured, simply because he didn't have automation.

Here's the hard truth: Your current process is costing you money you don't even know you're losing.

You're making money, yes. But how many leads are you not following up with because you're overwhelmed? How many prospects are choosing your competitor because they responded faster? How many deals are dying in the "I'll follow up next week" pile?

✅ Exhibitor Follow Up Pro doesn't replace what's working—it multiplies it.

✅ You still have your great booth presence

✅ You still have your talented sales team

✅ You still have your proven pitch

We just make sure that every single lead gets instant, personalized follow-up. That every warm prospect gets nurtured until they're ready to buy. That your team's time is spent closing deals, not typing emails.

The question isn't "Can we make you better?" The question is: "How much money are you willing to leave on the table?"

Yes, we can integrate with most major lead retrieval systems—including popular platforms like CompuSystems, Experient, ExpoPlatform, GES, Freeman, and others. While there is an additional setup cost, it is most likely the best way to ensure that you capture the most leads possible at a show, and that means more sales. 

Here's how it works:

Option 1: Direct API Integration (spoiler alert… tech jargon ahead)

If your show uses a lead retrieval system with an available API, we can connect Exhibitor Follow Up Pro directly to it. This means leads captured through the show's official scanner flow automatically into our system for instant follow-up—no manual exports, no delays.

Important note: API integrations require custom development and come with an additional setup fee (talk to us about the details). If you’re working multiple shows with the same platform, you might save money for future shows.

Option 2: Manual Import (No Extra Cost)

Most lead retrieval systems allow you to export your leads as a CSV or Excel file at the end of each day, and possibly at multiple times per day. You can upload this file directly into Exhibitor Follow Up Pro, and we'll trigger the automated follow-up sequences immediately.

While this isn't as instant as a live API connection, it still gets your follow-up started within hours instead of days—which is far faster than manual processes.

Option 3: Use Our Lead Capture Tools

Many of our clients skip the show's lead retrieval system entirely and use Exhibitor Follow Up Pro's built-in lead capture tools instead:

QR Code scanning (works with any smartphone)

Custom web forms (tablet-friendly for booth use)

Business card scanner (highly accurate AI-powered scanning)

Bottom line: We'll work with whatever system you're using. Just let us know during onboarding, and we'll find the best solution for your needs and budget.